Please calculate the costs for each sponsored project/event individually!
1. Please first state in the Field Sum the currency in which the reimbursement should be proceeded. We kindly ask volunteers of Free Knowledge projects to use Euro preferably.

2. In the case an advance payment had been granted by Wikimedia Deutschland for the project/event, please state the amount in the Pos. 0 field.

3. Please state one expense, receipt, document as explanation per position and attach a receipt as .pdf, .jpg., .png by clicking the file symbol. It’s possible to remove files mistakenly uploaded by clicking the x button. The explanation should clarify the type of expenses, e.g. transportation, service, catering. Please always state the date of the receipt.

4. In the case expenses in foreign currencies have occurred in your project, please attach for each conversion an additional file where the conversion rate is indicated. These proofs for conversion rates are accepted:

1. Card billing (credit or debit card)
2. Cash currency exchange receipt
3. Currency converter of the European Central Bank.

When there is no exchange course in the currency converter of the European Central Bank and no other proof available, please use Oanda.

5. Please use Date of claim the current date and confirm the completeness and correctness of your data by checking the check box.

6. Finally, either click “Send to the Volunteer Support Team” or, when manual corrections are needed, “Print reimbursement request” .