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@ -1,34 +1,46 @@
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<b>
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Please calculate the costs for each sponsored project/event individually!
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Please calculate the costs for each funding individually!
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</b
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><br>
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><br />
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1. Please first state in the Field <b>Sum</b> the currency in which the reimbursement
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should be proceeded. We kindly ask volunteers of Free Knowledge projects to use Euro preferably.
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<br><br>
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2. In the case an advance payment had been granted by Wikimedia Deutschland for the project/event,
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please state the amount in the Pos. 0 field.
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<br><br>
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3. Please state <b>one</b> expense, receipt, document as explanation per position and attach a receipt as
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.pdf, .jpg., .png by clicking the file symbol. It’s possible to remove files mistakenly
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uploaded by clicking the <b>x</b> button. The explanation should clarify the type of expenses,
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1. Please first state in the field <b>Currency</b> the currency in which the reimbursement
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should be proceeded. The selected currency applies to the entire reimbursement claim.
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We kindly you to use Euro preferably.
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<br />
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2. Please state <b>one</b> expense, receipt, document as explanation per line (Pos.) with corresponding description and
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attach a receipt as .pdf, .jpg, .png by clicking on the corresponding field.
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Files uploaded incorrectly can be removed by clicking on the <b>x</b>.
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The explanation should clarify the type of expenses,
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e.g. transportation, service, catering. Please always state the date of the receipt.
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<br><br>
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4. In the case expenses in foreign currencies have occurred in your project, please attach
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<br />
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3. In the case expenses in foreign currencies have occurred in your project, please attach
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for each conversion an additional file where the conversion rate is indicated. These proofs for
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conversion rates are accepted:
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<ol type="a" style="margin-left: 2em;">
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<li> Card billing (credit or debit card)</li>
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<li> Cash currency exchange receipt</li>
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<li> <a href="https://sdw.ecb.europa.eu/curConverter.do">Currency converter of the European Central Bank.</a></li>
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</ol>
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When there is no exchange course in the currency converter of the European
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Central Bank and no other proof available, please use <a href="https://www1.oanda.com/lang/de/currency/converter/">Oanda</a>.
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<br><br>
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5.
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Please use <b>Date of claim</b> the current date and confirm the completeness and correctness of your data by checking the check box.
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<br><br>
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6. Finally, either click “Send to the Volunteer Support Team” or, when manual corrections are needed, “Print reimbursement request” .
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conversion rates are accepted: Card billing (credit or debit card), Cash currency exchange receipt,
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<a href="https://sdw.ecb.europa.eu/curConverter.do">Currency converter of the European Central Bank.</a>
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If there is no exchange course in the currency converter of the European Central Bank and no other proof available,
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please use <a href="https://www1.oanda.com/lang/de/currency/converter/">Oanda</a>.
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<br />
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4. In the case an advance payment had been granted by Wikimedia Deutschland for the project/event,
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please state the amount in the “advance payment and other” field.
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<br />
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5. Please confirm the <b>completeness and correctness</b> of your data by clicking the box.
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<br />
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6. Finally, click on “Send reimbursement claim electronically directly to WMDE” for direct forwarding
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the reimbursement claim to Wikimedia Deutschland or “Download reimbursement claim and submit later” if you still want
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to make changes.
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<br /><br />
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Important instructions:<br />
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– The form will calculate the total amount on its own.
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<br />
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– The settlement of <a href="https://de.wikipedia.org/wiki/Wikipedia:Wikimedia_Deutschland/FAQ_und_Hilfe_zur_Förderung#Verpflegung">“per diem”</a>
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is done by a receipt, which you can generate by using the <a href="https://www.wikimedia.de/extern/verpflegungsmehraufwand.html">form</a>.
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Please enter it in a appropriate separate line (Pos.) as an expense.
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<br />
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– A merged PDF of the reimbursement claim and the attachments will be generated by the software.
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<br />
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– Only if you uploaded a receipt/document for each item, you can send the reimbursement claim
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directly to Wikimedia Deutschland (WMDE). Otherwise, you have the option of downloading the reimbursement claim,
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edit it yourself later and send it to Wikimedia Deutschland.<br>
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<br />
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If there are any errors or questions, feel free to contact <a href="mailto:community@wikimedia.de">community@wikimedia.de</a>.
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Sandro Halank
2 years ago